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Finance Manager/Comptroller

The Princeton Public Library seeks an experienced Finance Manager/Comptroller to become a key player on the library’s administrative team.  We are looking for an experienced non-profit and/or municipal finance professional who can assess the library’s current business practices, and plan and implement new accounting and business processes.  The Finance Manager/Comptroller will be a highly organized and detail-oriented professional responsible for planning, organizing, and overseeing the library’s $5 million annual budget including all financial reporting functions, vendor payments, and payroll. 

The Finance Manager/Comptroller will perform the following essential functions:

Essential Functions:

·         Maintains fiscal records and prepares financial reports in accordance with generally accepted accounting principles, tax requirements, and standards set by governmental funding agencies and the library’s Board and auditor.

·         Forecasts short and long range cash requirements and obligations, as a basis for maintaining adequate funds on hand.

·         Prepares recommendations for the library’s banking relationships and investment strategies and serves as the library’s liaison to these institutions.

·         Serves as the library’s liaison to Princeton’s Finance Department.

·         Ensures that the library is compliant with State of NJ Purchasing and Procurement laws.

·         Executes cash disbursements for payment of library and department expenditures in accordance with disbursement policies.

·         Assures protection for library assets through internal inventory control and arranges for proper insurance coverage. 

·         Plans, organizes and controls disbursements, ensuring the accurate and timely processing of accounts payable, purchase orders, petty cash, employee expense reports, semi-monthly payroll processing and payroll tax compliance.

·         Establishes and maintains systems and controls which verify the integrity of all systems, process and data and minimize fraud risk.

·         Serves as the primary liaison  with the Library’s independent auditors on accounting matters and supervise annual audit.

·         Provides leadership and support for the Accounting Specialist in her training and career development.

·         Creates and coordinates the implementation of accounting policies and procedures services within the library and provide training to staff to ensure compliance.

·         Prepares the library’s annual budget in conjunction with the executive director including income projections, trend analysis, staff, and other data necessary to develop the proposed budget.

·         Provides leadership in educating Library Department Heads on best practices in fiscal management.

·         Provides staff support to and makes presentations to the Board of Trustees.

Skills and Abilities

·         Advanced knowledge of the financial accounting and reporting standards and government regulations governing not-for-profit and municipal organizations.

·         Superior computer and analytical skills with working knowledge of manual and automated accounting systems.

·         Demonstrably superior communication and organization skills and noteworthy accomplishments as a change agent and a team player.

Education and Experience:

Bachelor’s Degree in Accounting or Finance; CPA Certification preferred.

Minimum (8) years’ experience of progressively overseeing financial management, accounting, and reporting functions for mid-size, preferably not-for-profit organizations with significant public funding and annual operating budgets.

Application Process

To apply for this exciting opportunity, please submit a cover letter and resume in word, rtf, or pdf format to     Specify “Finance Manager” in the subject line of your email.

Application deadline:   July 7, 2014.